Administrative Manager

  • Education Development Center (EDC)
  • Remote (Waltham, MA, USA)
  • 19/04/2024
Full time

Description

The Early Childhood portfolio has an opening for a full-time Administrative Manager, reporting to the Project Coordinator for the Institute for Home Visiting Workforce Development and Jackie Walorski Center for Evidence-Based Case Management. This position is open to US-based telecommuters.

The Institute for Home Visiting Workforce Development builds the capacity of home visiting programs to expand, support, and retain a diverse, highly qualified workforce. The project will focus on key activities include analyzing workforce trends, identifying effective strategies to support home visitors, and providing technical assistance to promote programs’ use of these strategies. Housed within the Institute, the Jackie Walorski Center for Evidence-Based Case Management will advance the use of effective, strengths-based home visiting case management practices in home visiting. The Center team will identify, evaluate, and widely disseminate evidence-based case management best practices that achieve positive health and well-being outcomes for families. 

You will:

  • Manage all aspects of in-person and virtual meetings (external and internal), and other events involving the Institute and Center including scheduling, preparation of documentation, note-taking, and follow-up
  • Manage travel and participation of project staff, partners, and stakeholders for in-person meetings and conferences
  • Maintain calendars for the project to optimize time and facilitate the exchange of information, providing appropriate reminders to the team
  • Collaborate with the team to optimize processes to ensure efficient work including but not limited to invoice processes, staff onboarding, product development, etc
  • Coordinate technology needs across project activities including Zoom, Microsoft Teams, Qualtrics and others
  • Support project website content management and liaise with the website team to support maintenance and updates

Qualifications

Education:

  • Associate's degree or equivalent years of training & experience

Skills & Experience:

  • 3-5 years related administrative coordination experience, including experience with 3 or more computer applications
  • Experience with project management tools, including PM software
  • Strong organizational & analytical skills and aptitude for details
  • Superb organization and follow-through skills, particularly in relationship management
  • Experience with organizing complex travel logistics for senior-level professionals

Preferred Education, Skills & Experience: 

  • Bachelor's degree or equivalent years of training & experience
  • Experience using SmartSheet

Additional Information

EDC is an Affirmative Action/Equal Opportunity Employer and is committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment. EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.

Research shows that individuals from historically marginalized groups find themselves meeting many of the criteria of a job posting, yet doubting if they should apply. At EDC, we value and strive for a diverse, equitable, and inclusive workplace.  Equity and excellence are inseparable.  If you meet some of the preferred requirements but not all of them, and feel aligned with our vision and mission, we encourage you to apply.

Total Rewards:

EDC offers the following comprehensive benefits package for all eligible employees:

  • Health, dental, and vision insurance
  • 12 paid holidays
  • Generous vacation benefits for full- and part-time employees
  • Dependent Care Flexible Spending Accounts
  • Tuition and transportation reimbursement
  • Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund)
  • Paid sick time and up to 16 hours of personal time annually
  • Parental leave
  • Employee assistance program

This position offers an anticipated annual base salary range of approximately $54,000 to $63,000.  Salary offers are made based on market analysis and internal equity.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request accommodation if you are unable or limited in your ability to use or access the EDC job opportunities website as a result of your disability. You can request reasonable accommodations by e-mailing Liz Christensen or by calling her at 800-225-4276 or 617-618-2329.